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Home > For PEIs > Enhanced Registration Framework (ERF) > Registration Requirements

Registration Requirements

In order to be registered, a PEI must meet CPE’s requirements in the following areas:

(Note: Details are available in the Enhanced Registration Framework Handbook and the Information Notes on PE Regulations.)

 

Corporate Status

A PEI must either be a company registered with the Accounting and Corporate Regulatory Authority, or a society registered with the Registry of Societies.

 

Name of PEI, its brand name and the names of its schools or departments/faculties  

Requirements for the PEI name include that it must denote a place of learning e.g. contain words like “school” or “academy”, be the same as its registered name under the Companies Act or the Societies Act, and the terms “university”, “Singapore” and “national” must not be used, unless otherwise permitted.  

 

Premises

The premises of a PEI must be deemed suitable for the delivery of private education by the relevant authorities, including CPE. A PEI must seek CPE’s permission before operating in and making changes to its premises. 

 

Managers

PEI managers must meet the fit and proper criteria. PEI managers are the directors of the company, or the members of a society’s management committee or Board of Governors.


The duties of the managers include ensuring that course administration records are properly kept for at least five years; informing all enrolled students in the event of an impending closure and making the arrangements for students to complete the same course or a similar course in another registered PEI, at least 30 days before the actual closure; and providing an annual returns report to CPE.

 

Academic Board

PEIs are required to establish an Academic Board to develop the policies and procedures governing academic quality and rigour, and ensuring their implementation, adherence and review. The Academic Board of a PEI must include at least three members who meet the conditions detailed in the PE Act. The members of the Academic Board may be the same as those on the Examination Board. A PEI may appoint its managers or staff as members of either the Academic or Examination Boards as long as there is no conflict of interest.


Duties of the Academic Board

The Academic Board is to look into the academic quality and rigour of the PEI.  Its responsibilities include:

 

·        Developing the policies and procedures to ensure academic quality and rigour such as:

-

Ensuring that the content and duration of the modules or subjects, as well as the entry and graduation requirements of the course are appropriate; and

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Approving the deployment of teachers based on the requirements stipulated by the CPE


        

·    Facilitating the PEI to implement and comply with the policies and procedures developed; and

·        Reviewing, at least once a year, the academic policies and procedures.

 

Examination Board  

PEIs are required to establish an Examination Board to develop and implement the processes governing the conduct of examinations or assessments of its self-developed courses. Externally-developed courses should be examined or assessed according to the procedures specified by the external course developer or proprietor.


The Examination Board of a PEI must include at least three members who meet the conditions detailed in the PE Act. The members of the Examination Board may be the same as those on the Academic Board. A PEI may appoint its managers or staff as members of either the Academic or Examination Boards as long as there is no conflict of interest.

 

Duties of the Examination Board

The Examination Board will be in charge of the development of examination and assessment procedures, such as developing and facilitating the implementation of procedures to:

 

·        Ensure the security of examination scripts and answer scripts;

·        Ensure the proper conduct of examinations and assessments;

·        Define and ensure the proper discharge of duties and responsibilities of invigilators and markers;

·        Conduct moderation of examination and assessment marks; and


·        Handle appeals from students with regard to examination or assessment matters. 

 

Courses 

To be registered as a PEI, it must have at least one course which is permitted by the CPE.  The courses permitted by CPE shall only be provided or delivered in Singapore. PEIs must separately obtain CPE’s permission to offer or provide a course overseas, whether by itself or in association or collaboration with another person or education institution.

  

PEIs are only allowed to develop, deliver, and award a certificate in its own name for a certificate or diploma (including advanced and postgraduate) level course. No PEI is allowed to confer associate degrees, and any undergraduate or graduate degrees in its own name. A PEI may, however, offer external degree programmes (EDPs) through its collaboration or contract with foreign education institutions, subject to these institutions meeting the EDP criteria set by the CPE. The foreign education institutions will have to commit that the EDPs offered at the PEIs are equivalent to those in their home campuses. 

 

Teachers

Teachers deployed must be fit and proper, and possess minimum qualifications and experience to teach at the level of the course deployed to . PEIs must ensure that the qualifications of the teachers are conferred by education institutions which are recognised by the relevant authority in the country or territory in which they are established, and that the qualifications have not been conferred as honorary degrees.  

 

Course Administration

PEIs must adhere to the requirements, and terms and conditions specified by the CPE when administering any CPE-permitted course. Amongst others, these requirements include that the student has acknowledged in writing that he has read the Advisory Note to Students (Form 12) prior to enrolment and signing of a student contract. For a course that is more than two months in duration, a student contract needs to be signed.

 

The student contract must not:

 

·        include provisions that will allow the PEI to make unilateral changes to any term or condition of the agreement or contract; and

·        have provisions that will allow the PEI to collect any fee for the remainder of the course from any student who has withdrawn from a course before its end date.

 

The student contract must include the following:

 

·        Duration of the course, and whether it is offered or provided on a full-time or part-time basis;

·        Commencement date and end date of the course; scheduled holidays, if any;

·        Dates of all examinations, and major assessments and assignments;

·        Expected date of the release of the results of the final examination, which shall not be more than three months after the completion of the final examination, unless otherwise permitted by the CPE;

·        Expected date of the conferment of the award;

·        Full names of the developer or proprietor of the course, and the person, organisation or institution conferring the award;

·        Components of all fees payable by the student;

·        Fee collection schedule, including any late fee payment policy; and


·        Fee refund policy of the registered PEI.

 

Advertisements and Information Disclosure 

To enable prospective students to make informed choices, CPE has established advertisement guidelines in the form of an advertising code and stipulated the type of information that must be disclosed by PEIs. Among the guidelines is the requirement for PEIs to only use the term “registered” to describe its status granted by CPE.


PEIs are not allowed to use words like “approved”, “accredited”, “endorsed”, “supported”, “validated”, or any other words with similar meaning. It is also not allowed to feature CPE’s logo in any of its advertisements unless permitted by the Council. PEIs must ensure that it includes, in all its advertisements, its name, its registration number, and the period of its registration.

 

Details of the guidelines can be found in the Advertising Code.

 

 

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Last updated on 28 December 2015