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Home > For PEIs > EduTrust Certification Scheme > Applying for EduTrust Certification

Applying for EduTrust Certification

Preparatory Work

 

  • Register under the Enhanced Registration Framework

All PEIs must first register with the CPE under the Enhanced Registration Framework of the Private Education Act, unless waiver is granted by the Council
  • Appoint a Management Representative (MR) 

PEIs must also appoint a member of their management team as their Management Representative (MR) (see Section 1.5 of the EduTrust Certification Scheme Guidance Document) for EduTrust certification. The MR will be responsible for communicating with the CPE, and should be empowered to carry out or facilitate the implementation of all requirements of the EduTrust Certification Scheme
  • Meeting all pre-requisites for EduTrust certification

PEIs must meet all pre-requisites at the point of OBLS application for EduTrust certification, as failure to do so would lead to an immediate non-award of EduTrust certification.  (Please refer  to the Pre-requisites for EduTrust Certification for more details.)
  • Conduct management review and internal assessment

PEIs are expected to conduct a management review within 12 months before their application for EduTrust certification and an internal assessment (click for EduTrust Scoring Template) one month before their application. The PEI's self-score and the CPE's assessment scores are independent.
  • Make available documented evidence

PEIs must make available documented evidence of meeting the criteria requirements listed in the EduTrust Guidance Document.
If any of the EduTrust requirements are not applicable to a PEI's business operations, it can write to the CPE to seek waiver of the requirement(s), using the Waiver Application Template, before applying for EduTrust certification. The CPE reserves the right to grant or reject the waiver application.
  • Submit two or three full sets of required documents

After applying for EduTrust certification, PEIs must submit two or three full sets of documents indicated in the Document Submission List.  Generally, for PEIs with annual sales turnover of less than S$1 million, two sets of documents are required.
  • Submit the required soft copy documents

  1. EduTrust Certification Scheme executive summary

  2. Policy manual (Refer to Criterion 6.2.1 in the EduTrust Guidance Document)

  3. Operation manual (Refer to Criterion 6.2.1 in the EduTrust Guidance  Document)

  4. EduTrust scoring template

  5. Course listing template

  6. Staff listing template

  7. Fee Protection Scheme (FPS) data, accurate as of the 1st or 15th of  the month, whichever is closer to the date of submission of documents, in conjunction with the application for EduTrust certification

  • Submit three proposals for the preferred site assessment period

PEIs are to submit three proposals (of five-day blocks between Week 2 and Week 6 after the submission of the required documents) for the preferred site assessment period.  For example, if a PEI submits all required documents on 5 Oct, it may choose the period 19 to 23 Oct (Week 3) as its first preference, 26 to 30 Oct (Week 4) as its second preference, and 9 to 13 Nov (Week 6) as its third preference.

Types of EduTrust applications

 

The four EduTrust applications are:

  • New
  • Renewal
  • Interim
  • Ad hoc

  

For all required hard and soft copy documents to be submitted with each application, as well as other preparatory work, please refer to Preparatory Work for Application.

 

A newly set-up PEI, or one which does not have EduTrust certification may submit a new application via the Online Business Licensing Service (OBLS).  The PEI should have done the necessary preparatory work, including the submission of all required documents, within 30 days of its application for EduTrust certification.

 

Before the end of the one-year or four-year validity of its EduTrust certification, a PEI may apply for renewal of its EduTrust certification. The application via OBLS should be carried out five months before the expiry of EduTrust to ensure that the certificate is renewed on time.  The PEI is to submit all required documents to the CPE.  This has to be done four months before the end of the first or fourth year of the certification validity period at the latest, after which a site assessment would be conducted.

 

A PEI with a four-year EduTrust certification validity period would have to apply for an interim assessment four months before the end of its second year of certification. An application for interim assessment is to be done through the OBLS system (update).  The PEI would have to submit all required documents (similar to a new or renewal application) at least three months before the end of the second year of certification, after which a site assessment would be conducted.

 

If the CPE has reasonable cause to believe that a PEI has violated the EduTrust Terms and Conditions, or the pre-requisites or specific requirements as stated in the EduTrust Guidance Documents, the Council will direct the PEI to apply for ad hoc assessment for an update on its EduTrust status.

Fees payable  

The EduTrust certification fees payable are determined by a PEI's annual sales turnover.

 

Category

Annual Sales Turnover

Small

Less than S$1 million

Medium

Between S$1 million and S$15 million

Large

More than S$15 million

 

Note: A newly set-up PEI is classified as a "small" in its first year.

 

Upon submission of its application to the CPE for EduTrust certification via the OBLS, the PEI would have to make upfront payment or pay the Stage 1 fee based on the following:

 

Stage 1 Fee Structure

 

Fee Type

Application Type

Small

Medium

Large

Application Fee

All

S$120

Assessment Fee

New / Renewal

S$680

S$1,700

S$2,500

Interim / Ad hoc

S$340

S$850

S$1,250

No. of Premises Assessed

All

               No additional charge

 

Upon approval and award of any of the three types of EduTrust certification, the PEI would be asked to make payment via OBLS before it is sent a formal letter of notification of the EduTrust award. The approval payment or Stage 2 fee to be made by the PEI is as follows:   

 

Stage 2 Fee Structure

 

Fee Type

Application Type

Small

Medium

Large

Annual Fee*

New / Renewal/

Interim

S$600

S$1,200

S$2,000

No. of Copies of Certificate

New / Renewal

1stcopy of certificate is free of charge.

Additional certificate costs S$20 per copy.

Ad hoc

Should there be a change in the award type:

1st copy of certificate is free of charge.

Additional certificate costs S$20 per copy

Other Fees

All

All outstanding fees accrued by the private education institution

 

*The PEI will be required to pay either two years’ or one year’s annual fee at Stage 2.

 

 

The CPE will collect two years’ annual fee from the PEI under the following circumstances: 

 

  • PEI receives a four-year certification after a new/renewal assessment

  • PEI  with a four-year certification completes the interim assessment at the end of second year, and is deemed able to sustain the award into third and fouth years.  For example, a medium-size PEI with four-year certification will pay fees equivalent to S$2,400 (i.e. S$1,200 x 2 years) for each instalment of two years' fee.

 

The CPE will collect one year's annual fee from the PEI under the following circumstance:


  • PEI receives a one-year certification after a new/renewal assessment
     

All fees paid to the Council for Private Education are not refundable.

 

Submission of Application

 

 

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Last updated on 30 January 2013